Voice and eNews Guidelines



Please visit the new Palo Verde PTA Website: http://paloverde.paloaltopta.org

Palo Verde has made the move towards creating a technology based information system that offers parents more options in how and when they receive their information from our school.  We are also making the move toward a greener Palo Verde.  There are two main communication vehicles that are outlined below:

  Palo Verde Voice Palo Verde eNews
Frequency Monthly – first Friday of the month Weekly – Wednesday
Delivery Printed paper in Friday folder – one per child Email to subscribed users
Content Deadline 2pm Friday before publication.  See below Tuesday, 2pm
Submission Method Put VOICE in the subject line*Send PLAIN TEXT to paloverdevoice@gmail.com Put ENEWS in the subject line*Send PLAIN TEXT to paloverdevoice@gmail.com
Size Limit 250 words 250 words

*If submitting to both, put VOICE and ENEWS in the subject line

Voice Publication Dates

Goes into Friday Folder on: Content Deadline (2pm)
Friday, September 05, 2014 Friday, August 29, 2014
Friday, October 03, 2014 Friday, September 26, 2014
Friday, November 07, 2014 Friday, October 31, 2014
Friday, December 05, 2014 Monday, November 24, 2014 (short week)
Friday, January 09, 2015 Friday, January 02, 2015
Friday, February 06, 2015 Friday, January 30, 2015
Friday, March 06, 2015 Friday, February 27, 2015
Thursday, April 02, 2015 Thursday, March 26, 2015
Friday, May 08, 2015 Friday, May 01, 2015

Guidelines for Long Running content in eNews

Repeated content is cited by readers as the number one reason they stop opening eNews.  In order to keep eNews fresh and relevant, your item will run only ONCE in the “New this Week” section unless it changes meaningfully.  For example, if you run a “save the date” message for an item one week, and a “need volunteers” the next week, we will run the item as new in each week.  All other requests to run the item for more than one week will result in your item moving into the “From last week” section.

Please help us help you and other parents by ensuring we have fresh, relevant content by thinking hard about running the same message for several weeks in a row.

Guidelines for Personal Information in Voice and eNews content

Phone numbers and addresses

Any personal information you submit to the Voice will be available on the Web.  You are free to do whatever you wish with your own details, but you must not provide personal details of others. Please refer people to the school directory for phone number and address information.

E-mail addresses

If you are concerned with online privacy please consider:

  • spelling out your e-mail details – for example: lidija at jolijama dot com
  • Creating a disposable e-mail address with gmail (Google) for school related correspondence
  • Gmail (Google) is preferred over others as:
    • You are not required to leave personal information when creating a Gmail account
    • You can forward to your real e-mail account
    • It is free
    •  It does not insert random and often inappropriate tags at the end of your e-mail
    • If it is compromised you can easily delete it and create another


Photos of children will not be included in the Website to ensure we comply with PAUSD Web Page Guidelines

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